The Media module is your school's photo and video gallery. Here you create photo albums, add videos and choose which groups or classes can access them and whether parents and students can see them.
Each section describes the steps on the web and in the mobile app. In the mobile app, the module is called Photos & Videos.
Contents
1. How do I create a photo album?
On the web
Media › Images
In the left menu, click Media. In the Images tab, click the green Add Album button at the top right.
In the Add Album window, fill in:
Album Name (required) and Description (optional);
Date: the album's date and time;
Access for: the groups or classes that have access to the album;
Added by: the album's author;
Visible for Parents and Students: choose Yes so parents and students can see the album, or No so only staff can see it.
Click Create.
Note! Visible for Parents and Students is set to No by default. If you want parents to see the album, switch it to Yes.
Note! Besides Access for, the album's date also matters. If the album is dated before a student's first day, that student won't see the album, even if they are in a group with access. You can change the date at any time from Edit Album (section 3).
The album page opens. Click Add Photos.
In the Upload Photos window, drag your photos into the dotted area or click Browse/Upload to choose them from your computer. The selected files appear in a list. Click Upload.
The Status column shows the progress of each photo. When the upload is done, Success appears. Click Finish.
In the mobile app
Open the main menu (☰, at the top left) and tap Photos & Videos. On the Photos tab, tap the green + button.
In the Select file type window, tap Create photo album. On the Add New Album screen, fill in Album name, check Date and time, choose the groups in Access for (tick them, then tap Next), set Visible for parents, check the Author and, optionally, add a Description. Tap Save. Then add photos to the album (section 2).
Note! In the mobile app, Visible for parents is set to Yes by default. Switch it off if the album is only for staff.
Tip: in the mobile app you can upload up to 30 photos at once. For more photos, repeat the steps.
Note! On iPhone, the app only opens the phone's photo gallery. If your photos are in the Files app, save them to the gallery first, then upload them.
2. How do I add photos to an existing album?
On the web
Media › Images › album
Open the album and click the green Add Photos button. The same Upload Photos window opens as when you create an album.
In the mobile app
Tap the album to open its details, then tap View N photos. In the album gallery, tap the green + button and choose the photos from your phone.
3. How do I edit or delete an album?
On the web
Media › Images › album
Open the album and click the three dots next to the album name, in the panel on the right. Choose Edit Album or Delete Album.
In Edit Album you can change the name, description, date, access for groups/classes, author and visibility for parents and students. Click Save.
In the mobile app
Tap the album to open its details, then tap the three dots (⋮) at the top right. Choose Edit, Delete or Download.
4. How do I select, download, move or delete several photos?
On the web
Media › Images › album
Open the album and click the arrow at the top left to switch to multiple selection.
Tick the box in the corner of each photo you want, or use Select all / Deselect all. Then choose what to do:
Download Selected: downloads the selected photos;
Move to album: moves the photos to another album;
Delete Photos: deletes the selected photos.
If you choose Download Selected, a window opens with the selected photos. Click Download.
If you choose Move to album, the Move photos window shows the current album. Under Move to, search for the album by name or choose it from the list, then click Move.
Tip: you can only move photos to an album that already exists. If you need a new album, create it first (section 1).
In the mobile app
In the album gallery, tap the three dots (⋮) at the top right and choose Edit. A circle appears on each photo. Tick the photos you want, or tick Select all. Tap the bin at the top right to delete them.
Note! Deleted photos cannot be recovered.
5. How do I manage a single photo?
On the web
Media › Images › album › photo
Open the album and click a photo. The photo opens full size. At the top left you can:
Delete: delete the photo from the album;
Rotate: rotate the photo if it is not displayed correctly;
Download: download the photo.
In the mobile app
In the album gallery, tap a photo. With the buttons at the top right you can share it or download it to your phone.
6. How do I download a whole album?
On the web
Media › Images › album › Download Album
Open the album and click the grey Download Album button.
The Download Album window opens with all the photos. Click Download.
In the mobile app
Tap the album to open its details, tap the three dots (⋮) at the top right and choose Download (see the image in section 3).
7. How do I add a video?
On the web
Media › Videos › Add Video
In the Media module, click the Videos tab, then the green Add Video button at the top right.
In the Add Video window, paste the video link in Add video from Youtube or Vimeo. Then fill in Video Name, Description, Access for and Visible for Parents and Students. Click Add Video to publish it.
Note! Here too, visibility is set to No by default: the video is then available only to teachers and staff. Switch it to Yes so parents can see it.
The video appears in the Videos tab.
In the mobile app
In Photos & Videos, open the Videos tab and tap the green + button. In the Select file type window you have two options:
Add video url: paste the link of a public video from YouTube, Vimeo or Facebook in the Insert your url window and tap Confirm;
Upload your video: choose a video from your phone.
Then fill in the video details (name, access, visibility for parents) and save.
8. How do I edit or delete a video?
Media › Videos › video
On the web, click the video in the Videos tab. At the top left, choose Edit to change its details, or Delete to remove it.
9. How do I sort, filter and search albums and videos?
On the web
Media › Images / Videos
Click the sort button next to Add Album and choose the order: Last Updated or Created Date, newest or oldest first.
In the Filters panel on the right, search by Keyword, choose a Date Range or an Author. Click Search. Reset clears the filters.
Inside an album, you can change the order of the photos: Newest first or oldest first.
In the mobile app
Tap the sort button on the right (for example Last update) and choose Last updated descending / ascending or Created date descending / ascending, then tap Done. Tap Filters to filter by Date Range and Author, then tap Save; CLEAR removes the filters. To search for a word, use the Search in Media bar at the top.
10. Where do new albums and videos appear?
Newsfeed
When you add photos to an album, Kinderpedia automatically publishes a post in the Newsfeed (“added new photos”), visible to the groups or classes with access to the album. Photos added shortly after one another are grouped in the same post. An empty album does not create a post.
Likewise, each new video appears automatically as a Newsfeed post for the selected audience.
Tip: if you choose No for visibility for parents and students, the content stays visible only to staff.
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