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Events. Complete guide.
Events. Complete guide.

How do I add an event? How do I delete an event? How do I add / define a category for events?

K
Written by Kinderpedia
Updated over a week ago

Content:

  • How do I define a category for events?

  • How do I add an event?

  • How do I add attendees to an RSVP event?

  • How do I delete an event?

  • How do I edit an event?

  • How do I add photos to an event?

  • How do I add documents to an event?

  • How do I schedule a conference at an event?

How do I define a category for events?

Step 1: On the Kinderpedia page, go to "Events" and click on "Event Categories".

Step 2: Click on the green "Add category" button. After you have clicked on "Add category" a field will appear in which you must fill in the name of the category, after you have filled in the name, click on the round green button located on the right side on the same line as the name of the category.

How do I add an event?

Step 1: On the Kinderpedia page, click on the "Events" button on the left side of the page.

Step 2: Click on the green "Add Event" button above the event calendar.

Step 3: Fill in the event data:

  • Event name

  • Description

  • Event Type (to define a category for events see "How do I define a category for events?")

  • Date

  • Location

  • Access for* (here select which of the groups / classes will have access to the event)

  • RSVP YES / NO (RSVP = Only invited users can see the details of this event! If you select NO then all parents and all staff of the institution)

  • If the event will be based on RSVP, you must select which categories of users will be able to access the event. You make this selection by clicking on the empty field next to "RSVP Only", then click on the respective user category (Children / Parents / Teachers and Managers). Below, set the date / time until which the participants can respond to the invitation.

  • If the event is for a fee, select "yes" next to "Paid event". If you select "yes", you can also set the price below. You also have the option to select whether the event will appear on the invoice or not.

  • If you wish, you also have the option to set a reminder before the event.

After you have finished configuring the event, click on the green "Save" button, which is at the bottom of the page.


How do I add attendees to an RSVP event?

Step 1: Go to "Events" and click on "Events List".

Step 2: In the list of events, click on the name of the event with RSVP to which you want to add participants.

Step 3: In the window that appeared, click on "Participants".

Step 4: On the left side you can see the user categories listed (Parents / Children / Teachers and Managers). To add participants from each category that must participate (these categories are available depending on how the event was configured, see Step 3 of "How do I add an event?"), click on it, then click on "Add participants ".

Step 5: After you click on "Add participants", a list of users will appear. Select the people who should receive an invitation to the event by clicking on their name, at the end click on "Invite Selected" to send the invitations. You can filter users by group / class if you click on "All Groups / Classes" above the list and select one of the available groups. You can also select / deselect all users by clicking on "Select All | Deselect All" above the list.


How do I delete an event?

Step 1: On the Kinderpedia page, go to "Events" and click on "Events List".

Step 2: In the list of events, click on the red button with a white "X" in the middle located on the right side on the same row as the event you want to delete.

Step 3: Confirm that you want to erase the event.


How do I edit an event?

Step 1: On the Kinderpedia page, go to "Events" and click on "Events List".

Step 2: On the same line as the event you want to edit, click on the gray button with a white pencil in the middle.

Step 3: Make the desired changes, and at the end click on the green "Save" button to save the changes.


How do I add photos to an event?

Step 1: On the Kinderpedia page, go to "Events" and click on "Events List ".

Step 2: In the list of events, click on the name of the event to which you want to add photos.

Step 3: Click on "Event Photos", then click on "Add photos" and choose the photos from your computer.


How do I add documents to an event?

Step 1: On the Kinderpedia page, go to "Events" and click on "Events List".

Step 2: In the list of events, click on the name of the event to which you want to add documents.

Step 3: Click on "Documents", then click on "Upload file" and choose the files from your computer / laptop.


How do I schedule a video conference at an event?

Step 1: On the Kinderpedia page, go to "Events" and click on "Events List".

Step 2: In the list of events, click on the name of the event for which you want to schedule a video conference.

Step 3: Click on "Video conferences", then on "Schedule a conference".

Step 4: When you want to start the conference, you must return to this window and click on "Start Meeting Now".


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