The medical record brings together everything about each child's health: vaccinations, past illnesses, medical records with attached documents, allergies, medication and the doctor's details. It is visible only to staff who have access to it.
The medical record is filled in from the child's profile, in the Families Management module.
Contents
1. How do I open a child's medical record?
Families Management › child's name › Medical Record
In Families Management, click the child's name. In their profile, click Medical Record.
The Immunization Schedule is shown at the top. Below it you find Medical History and Medical Records, and on the left, under the child's details, Allergies, Medication and Doctor Name.
Tip: who can see and edit the medical record is set in Center Management › User Rights, under the Medical Record module.
2. How do I mark a vaccine as done?
Medical Record › Immunization Schedule
The schedule lists the recommended vaccines for each age, from birth to 4–6 years. Click the vaccine that was given, for example RV at 2 months. A window opens with the vaccine's full name and the dose.
Fill in the Date the vaccine was given and, if needed, Observations. Then click Save.
3. How do I fill in the medical history?
Medical Record › Medical History
The Medical History table shows the illnesses tracked for the child, with the columns NO and YES. Tick YES if the child has had the illness and NO if they haven't.
To choose which illnesses appear in the table, click Edit. In the list, turn on the illnesses you want to track, for example Measles, Scarlet Fever, Diabetes or Otitis, and turn the others off.
4. How do I add a record or a document?
Medical Record › Medical Records › Add
In the Medical Records section you keep the child's medical history: illnesses, treatment periods, test results or medical documents. Click Add.
In the window that opens, fill in:
Permanent: turn it on if the condition is permanent.
From date and To date: the period of the illness.
Color, Ailment and Description.
Files: with Choose, attach test results, certificates or other medical documents.
Finally, click Save.
5. How do I fill in allergies, medication and the doctor's details?
Medical Record › Allergies / Medication / Doctor Name
On the left, under the child's details, click the pencil icon next to Allergies, Medication or Doctor Name.
The Medical Info window opens, with all three fields:
Allergies: the child's allergies that affect their health.
Medication: the medicines they take, for example "daily, 2 vitamin pills, administered 30 minutes after eating".
Doctor Name and Doctor's Phone.
Click Save.
Note! Fill in allergies as precisely as possible. They help staff react correctly, for example at mealtimes or in an emergency.
6. How do I record the child's height and weight?
Families Management › child's name › Growth Chart
In the child's profile, click Growth Chart. Under Add indicators, choose the indicator (for example height), type the Value and the Measurement date, then click Save.
The saved values are shown on the same page, with the measurement date.
7. What does the parent see and how do they upload the medical record?
Parent account › Medical Records
Parents can see and fill in the child's medical record from the web platform. In the parent account, they choose Medical Records in the left menu. The page looks the same as at school: Immunization Schedule, Medical History and Medical Records.
To upload a document, for example the medical certificate from the family doctor, the parent clicks Add in the Medical Records section.
The same window as at school opens (see section 4). The parent fills in Ailment and the other fields, attaches the document with Choose and clicks Save. The document appears in the child's medical records, visible to the school too.
Tip: the medical record is uploaded from the web platform, on a computer.
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