The Daily Reports and Timeline module (with the Attendance management page) is where school staff mark children's arrival (check-in) and departure (check-out), absences and their approval. Here teachers also fill in the daily report: how much the child ate, how long they slept, potty and temperature. Parents see this information in their app.
Note! Attendance is not marked automatically and can't be marked by parents or students. School staff fill it in. The only exception is check-in with a QR code, if your school uses it (section 10).
Which moments appear in a class's daily report (meals, sleep, potty, temperature, check-in and check-out time) is set in the class settings (Timeline settings).
Contents
1. How do I open the Daily Reports and Timeline module?
Daily Reports and Timeline › Attendance management
In the left menu, open Daily Reports and Timeline and click Attendance management. At the top, choose the day (the current day by default) and the class. The list of students in the class appears.
The submenu has three more pages: Reports (section 11), Student check-in report (section 12) and Audit log (section 13).
2. How do I mark a student present, absent or checked out?
Attendance management
Next to the student, click Check-In when they arrive at school, or Absent if they don't come.
After check-in, the arrival time appears under the student's name, and on the right you get these buttons:
Check-Out: mark the child's departure from school;
the Daily Report icon: fill in meals, sleep, potty and temperature (section 7);
Absent: change attendance into an absence;
the orange button: cancel attendance (section 6).
Tip: to take or correct attendance for another day, choose the date in the field at the top.
3. How do I mark the whole class at once?
Attendance management › Actions
Click Actions, to the right of the class name, and choose:
Mark ALL Check-In: check-in for all students;
Mark ALL Check-Out: check-out for all students;
All Group Absent: an absence for all students;
Clear: cancels the attendance of all students for the chosen day.
4. How do I add an absence over several days?
Attendance management › arrow next to Absent › Multiple Days Absence
If you know in advance that a child will be away for several days, click the arrow next to Absent and choose Multiple Days Absence.
In the Absence details window, under Select period, choose the first and last day. If the absence is approved, turn on Approved absence and choose the Reason. Optionally, add an Observation. Click Save.
5. How do I approve an absence?
Attendance management › Unapproved absence
Under the absent student's name you see the red text Unapproved absence. Click it.
In the Absence details window:
turn on Approved absence;
under Reason, choose Sick, Holiday, Home Day or Other;
optionally, write an Observation;
to approve several days at once, turn on Perform changes for multiple days? and choose the period.
Click Save.
Absences can also be approved from Reports: filter the period and the class, then click the unapproved absence (red circle) in the table.
Tip: absences announced by parents through Quick Messages can be approved automatically. See the Quick Messages guide.
6. How do I cancel a student's attendance?
Attendance management › orange button
If you marked a student by mistake, click the orange button on their right (the one with two arrows) and confirm with Confirm (“Do you want to reset check-in/out time?”). The attendance and absence for that day are deleted and you can mark the student again.
7. How do I record meals, sleep, potty and temperature?
Attendance management › Daily Report icon
The daily report is filled in only for students checked in. Next to the student, click the Daily Report icon. The day's report opens under their name, with the moments enabled for the class.
Meals: tick the meal (for example Lunch) and drag the bar to show how much the child ate, as a percentage.
Tip: the percentage bar appears only if the class's Timeline settings have the option for teachers to record appetite turned on.
Sleep: tick Sleep and fill in the time the child fell asleep and woke up. With Add you record another sleep interval.
Potty: tick Potty, fill in the time, choose the type (Potty: Pee, Potty: BM or Potty: Tried) and, optionally, write an Observation. With Add you record another one.
Temperature: if it's enabled for the class, tick Temperature and drag the bar to the measured value.
Finally, click Save.
8. How do I take attendance and fill in the daily report in the mobile app?
Kinderpedia Teacher app › ☰ › Daily Timeline
How do I open Daily Timeline?
Tap the menu button at the top left (☰) and choose Daily Timeline. Choose the class in the coloured bar at the top. The day's moments enabled for the class appear (for example Check-In, Breakfast, Potty, Lunch, Nap, Check-Out), with how many children were recorded for each. Use the arrows next to the week to move to another week.
How do I check children in or out, or mark them absent?
Tap Check-In. Select the children, one by one or with Select all, and tap Check-In or Absent. Under the child's name you see who checked them in, and the time on the right.
If you select children who are already checked in, the buttons become Check-Out and Clear. With Clear you cancel the check-in.
Note! If you clear the check-in, all the child's data for that day is erased: meals, nap, potty and the other records. The app asks you to confirm first.
Check-out can also be done from the Check-Out moment in Daily Timeline: select the children who leave and tap Check-Out.
How do I record how much the children ate?
Tap the meal, for example Breakfast. Only checked-in children appear in the list. Select the children (or Select all): each gets a bar, at 100% by default. Drag the bar to show how much the child ate, and tap Save.
How do I record potty and nap?
Tap Potty, select the child and tap Potty. Choose the category (Potty, Diaper or Accident). The time is filled in automatically; you can change it with the pencil. Under Observation you can write a comment or add a photo with the camera icon. Tap Save.
Tap Nap. The screen has two tabs: Awake and Sleeping. To put children to sleep, select them in Awake and tap Start nap. When they wake up, open Sleeping, select them and end the nap. The nap duration is calculated automatically.
How do I approve an absence in the app?
In the Check-In list, absent children show Unapproved absence. Tap the absence icon next to the child, turn on Approved absence, choose the Reason and, optionally, write an observation, which the parent can see. Tap Save.
9. How is attendance marked automatically for timetable activities?
Activity Calendar › Configuration › Activity Calendar
If you turn on Activity attendance based on check-in, students checked in are marked present automatically when an activity of that day is opened, and those marked absent are marked absent. Teachers no longer have to take attendance at each lesson. Attendance and absences are also synced to the Gradebook.
Attendance, absence and lateness for a single activity are marked from the timetable. See the Activity Calendar guide.
10. How do I use check-in with a QR code?
My Account › School Management › Edit › QRcode PDF
With a QR code displayed at the entrance, parents can check their children in and out themselves from the app. To download the code, open My Account (from the menu at the top right), click Edit next to the school and then QRcode PDF. A PDF downloads, which you can print.
The parent opens the Kinderpedia app menu, chooses Check-In/Check-Out and scans the code with the phone's camera, then confirms check-in for the child. If they have several children in the same school, they swipe the child's photo to move to the next one.
Tip: QR code check-in must be enabled by the school, in Kinderpedia Modules.
11. How do I see the attendance report?
Daily Reports and Timeline › Reports
Choose the period, the group and the Report Type (for example Attendance Report), then click Filter. At the top you see the total attendance and absences (approved and unapproved), and below, the table by day for each student. Use Print to print the report. Turn on Display weekend days also if you also have a weekend programme.
12. How do I see students' arrival and departure times?
Daily Reports and Timeline › Student check-in report
The Student Check-In page has three tabs: Daily, Consolidated and Absent by day. In Daily, choose the date, the class and, optionally, a child, then click Apply. You see check-in and absence statistics and, for each student, the Check-in time, Check-out time and Attended time. Use Export to download the list.
13. How do I see who changed attendance?
Daily Reports and Timeline › Audit log
In Audit log (the Presence History tab) you see every change to attendance: the day, the student, who made the change and when, and its type (Added, Updated, Deleted). Filter by Date range, Class, Child, User and Action.
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